E-Delivery
E-Delivery – a new obligation, new challenges
From April 1, 2025, most companies in Poland will be obliged to use the e-Delivery system, which aims to improve communication with offices. Another novelty in the system will be the ability to send documents between companies, which opens up new possibilities, but at the same time involves additional costs for each message sent and received.
In order to effectively manage correspondence and avoid problems related to e-Delivery, Enovatio has fully integrated this system with the document flow, eliminating its biggest flaws and automating processes.
Problems of the e-Delivery system and their solutions in Enovatio
Overflowing mailbox – only 1 GB of space
Each entity using the e-Delivery system will receive only 1 GB of space for documents. For many companies, this means the need to constantly delete messages and the risk of losing important documents.
What does Enovatio offer?
- Automatic archiving of documents in the Enovatio system, so you don’t have to worry about limited space in e-Delivery.
- Unlimited access to correspondence history – documents will not disappear, even after years.
- Secure storage in the cloud – you can always return to important official letters.
Deleted messages after 180 days
After 180 days, e-Delivery automatically disappears from the system. If the company does not make a backup copy, key documents may be lost without the possibility of recovery.
How does Enovatio change this?
- Automatic archiving of all messages – documents are stored in Enovatio without time limits.
- Easy search and access to older documents – each message is available in the system even after years.
- Protection against data loss – the full history of the company’s correspondence is always at hand.
Lack of control over correspondence
Who receives e-Delivery in the company? How to forward them to the right people? The state system does not provide advanced document management capabilities within the organization, which generates the risk of overlooking important messages or unauthorized access.
How does Enovatio streamline the process?
- Automatic distribution of documents to the appropriate departments and people.
- Notifications and acceptance system – messages are directed to the appropriate employees and may require confirmation of receipt.
- Full history of operations – it is always known who and when opened the document and what actions were taken.
Sending documents between companies – new opportunities and costs
The e-Delivery system will allow for the exchange of documents between companies, but each sent and received message will be associated with a fee.
How does Enovatio help you save?
- Cost optimization – the ability to group and send documents in a way that minimizes expenses.
- Automatic transfer of documents to the Enovatio system – no need for manual message management.
- Tracking the status of shipments – full control over when the document was sent, received and accepted.
Additional benefits of integrating e-Delivery with Enovatio
- Automatic receipt and forwarding of messages – documents reach the right people without the need for manual management.
- Secure archiving and unlimited access to documents – avoid the problem of deleted messages and limited space.
- Integration with document circulation and accounting systems – invoices, official decisions and other documents are automatically forwarded to the appropriate processes in the company.
- Notifications about new documents – you minimize the risk of overlooking important official letters.
- Faster response and better organization of correspondence – each message has an assigned owner and an approval path.
- Full control over the costs of sending documents to other companies – optimization and reporting of expenses related to e-Delivery.
Summary
The e-Delivery system will be mandatory, but its limitations may seriously hinder the management of company correspondence. Integration with Enovatio eliminates these problems, automates processes and provides full control over documentation.
Additionally, thanks to the possibility of exchanging documents between companies, Enovatio allows for easier communication with contractors and optimization of costs related to this process.
Do not let the limitations of the state system affect the operation of your company – use Enovatio and manage e-Delivery in a modern and safe way!
