OCR and Document Reading
Automate the management of cost invoices and gain transparency in your company
Modern companies have to deal with an increasing number of documents, and manual processing of cost invoices is a time-consuming and error-prone process. The Enovatio Workflow system eliminates these problems by offering an intelligent and automated flow of cost invoices, which saves time and provides full control over documents.
How does it work? Full automation of the invoicing process
Scanning and OCR – quick data entry
Cost invoices can be sent to the system in the form of scans or files sent by email. Thanks to OCR technology, all key data (e.g. invoice number, amounts, dates, contractor data) are automatically read and saved in the appropriate form fields in the Enovatio Workflow system. This eliminates the need for manual data entry, which reduces the risk of errors. Data read by OCR can be transferred directly to your financial and accounting system through integration, which further streamlines the accounting process and eliminates the need for double work.
Automatic accounting and assignment to appropriate accounts
Thanks to artificial intelligence, Enovatio Workflow learns the accounting schemes for individual contractors. This means that if a given supplier has already been settled once, subsequent invoices will be automatically assigned to the appropriate accounting accounts and MPKs, in accordance with the established scheme. OCR reading can be used not only by companies, but also by accounting offices, which allows for the automation of the process of servicing many clients at the same time.
Automatic assignment of the contractor and data verification
The system independently identifies the company to which the invoice is addressed and assigns the appropriate contractor. If a given supplier is not yet in the database, the user can easily download data from the Central Statistical Office register by entering the contractor’s Tax Identification Number, thus ensuring the correctness of the information. Additionally, when the OCR module is launched, the bank account number is read. If the account number on the invoice does not exist in the database, the system does not assign it automatically to prevent potential phishing attempts. The entity is checked on the Ministry of Finance’s white list at the stage of generating transfer packages and is used to verify whether the contractor is an active VAT payer.
Benefits of implementing Enovatio Workflow
- Saving time – automatic reading and processing of data allows you to save up to several dozen hours per month.
- Fewer errors – elimination of manual data rewriting minimizes the risk of errors.
- Full control and transparency – all invoices are stored in one place, with the possibility of easy searching and filtering.
- Automatic verification of contractors – data downloaded from the Central Statistical Office register guarantees the validity of the information.
- Intelligent accounting – AI learns patterns, making the accounting process faster and more efficient.
- Compliance with regulations – automation allows you to avoid errors that could lead to tax problems.
- Financial security – verification of bank account numbers on the white list allows you to avoid transfers for contractors who are not active VAT payers.
Go for modernity and efficiency
Automated flow of cost invoices in Enovatio Workflow is an investment that pays off quickly. Your company can operate more efficiently, reducing operating costs and streamlining the work of the accounting team.
Don’t waste time on manual document processing – go for intelligent automation!
See how Enovatio Workflow can help your company – contact us today!
